Privacy Policy

1. Who we are

ADM Technology is the trading name of Aromos Digital Media Pvt Ltd, a company incorporated in India and operating since 2019. We design and build websites, mobile applications, custom SaaS platforms, AI automation and chatbots, and cloud and DevOps infrastructure for clients in India, Africa and worldwide.

For the personal information described in this policy, Aromos Digital Media Pvt Ltd is the data fiduciary / controller. Our registered operations are at J-54, near Akshardham Metro, New Delhi 110092, India, with additional offices in Noida and Accra. You can reach us at [email protected] or +917011919737.

2. Scope of this policy

This policy applies to admtechnology.in and every form, landing page and interactive feature on it — project enquiries, career and internship applications, the US Staffing Training programme, newsletter sign-ups, advertising landing pages and our AI website assistant.

It does not govern data we process on behalf of a client inside a product we built for them — see Client data we process below. Nor does it govern third-party sites we link to, which operate under their own policies.

3. Information we collect

3.1 Information you give us

We only ask for what we need to reply to you and deliver the work:

• Project enquiries (contact form & landing pages) — your name, email address, phone number, company name, the service you are interested in, an indicative budget range and your message. On advertising landing pages we also record the campaign and UTM parameters that brought you there, so we know which campaign to credit.
• Career and internship applications — your name, email, phone, the role or track you are applying for, years of experience, educational background and institution, a portfolio or profile link, your message, and the résumé file you upload.
• US Staffing Training & Placement enrolments — your name, email, phone, qualification, experience and your uploaded résumé.
• Newsletter subscriptions — your email address and the date you subscribed.
• Assistant conversations — the messages you send to our website assistant, and, if you choose to share them so we can follow up, your name, phone number and the topic you want to discuss.

3.2 Information we collect automatically

• Your IP address and a submission timestamp are stored with every form you send. We use them for rate-limiting, spam prevention and abuse investigation — not for building a profile of you.
• Basic usage data — pages viewed, referring source, approximate region, browser and device type — where analytics are enabled and you have accepted them.
• Anti-spam signals — our forms include a hidden honeypot field and measure how long a form took to complete, to silently discard automated submissions.

We do not collect government identifiers, financial account numbers or special-category data through this website, and we ask that you do not include such details in a free-text message or résumé.

4. How and why we use it

• To respond to you — answering enquiries, preparing proposals and estimates, and scheduling calls. This is necessary to take steps at your request before entering a contract.
• To deliver our services — performing an engagement under a signed statement of work or master services agreement.
• To assess applications — reviewing résumés and shortlisting candidates for roles, internships and training programmes.
• To send what you asked for — confirmation emails after you submit a form, and newsletter updates you subscribed to. Every marketing email carries an unsubscribe link.
• To keep the site secure and working — rate limiting, spam filtering, fault diagnosis and measuring which content is useful. This rests on our legitimate interest in running a safe, functional website.
• To meet legal and tax obligations — retaining records we are required to keep and responding to lawful requests.

We do not sell your personal information, we do not rent or trade contact lists, and we do not use your data to make automated decisions that produce legal or similarly significant effects on you.

5. Cookies & analytics

We keep our cookie use deliberately small. The site sets a strictly necessary, HTTP-only session cookie only when a member of our team signs into the admin dashboard — never for ordinary visitors. Your theme preference and your cookie choice are stored in your browser’s local storage on your device, not on our servers.

Where analytics are enabled, we use Google Analytics 4to understand aggregate traffic patterns. The consent banner shown on your first visit lets you accept or decline analytics; your choice is remembered on your device. To change it later, clear this site’s local storage in your browser settings and the banner will reappear. Blocking cookies will not stop you using any part of this website.

Some pages embed content from third parties — for example Google Business Profile ratings and reviews on our home page. Those providers may set their own cookies under their own policies.

6. The ADM website assistant

Our chat widget is powered by Google Gemini. When you send a message, that message and the recent conversation context are transmitted to Google’s Gemini API to generate a reply, and the exchange is logged on our side so we can improve the assistant and follow up on genuine enquiries.

If the assistant asks whether you would like a callback and you share your name and phone number, that becomes a lead record handled exactly like a contact-form submission. Sharing it is entirely optional. Please treat the assistant as a public channel and do not enter confidential information, passwords or payment details into it. Assistant answers are generated by an AI model and may occasionally be inaccurate — for anything that matters commercially, confirm it with our team.

7. Who we share data with

We never sell your data. We share it only with vetted service providers who process it on our instructions under confidentiality obligations, and only for the purposes above:

• MongoDB Atlas — the managed database that stores enquiries, applications, subscribers and assistant logs.
• Cloudinary — secure storage for résumés and documents you upload.
• Google (Gemini API) — generates website assistant replies.
• Resend — delivers transactional confirmation emails.
• Google Analytics & Google Business Profile — website analytics and review display, subject to your consent.
• Our hosting and CDN provider — serves the site and processes connection logs.

We may also disclose information where required by law, court order or a lawful government request, to establish or defend legal claims, or to protect the rights and safety of our people, clients and users. If our business is ever restructured, merged or acquired, personal information may transfer as part of that transaction — the acquirer stays bound by this policy or a materially equivalent one.

8. International transfers

We operate from India and Ghana and serve clients globally, and some of the providers listed above process data outside your country. Where personal information moves across borders, we rely on providers that offer recognised safeguards — such as standard contractual clauses and equivalent contractual commitments — and we transfer only what is needed for the stated purpose.

9. How long we keep data

• Enquiries and leads — up to 24 months after our last contact, unless they become part of an active client relationship.
• Applications and résumés — up to 12 months after a hiring decision, so we can consider you for a future opening. Ask us and we will remove yours sooner.
• Newsletter subscriptions — until you unsubscribe.
• Assistant conversation logs — up to 12 months.
• Contract, invoicing and tax records — for the period required by applicable law, typically eight years in India.

When a retention period ends we delete the data or irreversibly anonymise it for aggregate reporting.

10. How we protect data

Traffic to this site is encrypted with TLS. Admin access is protected by hashed credentials, signed session tokens and a strict content security policy; every administrative route re-verifies the session before returning data. Public form endpoints are rate-limited, size-capped, spam-filtered and sanitised before anything is stored. Access to submitted data is limited to the ADM staff who need it. Our wider engineering controls are described on our security page.

No system is perfectly secure. If we become aware of a breach affecting your personal information, we will notify you and the relevant authority as required by applicable law.

11. Client data we process

When we build or operate a platform for a client, any end-user data inside that platform belongs to the client. In that context we act as a data processor, handling data strictly on the client’s documented instructions under the data-protection terms of our engagement agreement. If you are an end user of a product ADM built, please direct privacy requests to the company that operates it — we will assist them in responding.

12. Your rights & choices

Subject to the law that applies to you — including India’s Digital Personal Data Protection Act 2023, the EU/UK GDPR, and Ghana’s Data Protection Act 2012 — you may:

• Ask for a copy of the personal information we hold about you.
• Have inaccurate or incomplete information corrected or updated.
• Request erasure of your information where we no longer need it.
• Withdraw consent at any time, without affecting processing already carried out.
• Object to or ask us to restrict processing based on legitimate interests.
• Request your information in a portable, machine-readable format.
• Nominate someone to exercise these rights on your behalf if you are unable to.
• Unsubscribe from marketing email using the link in any message we send.

Email [email protected] with the subject line “Privacy request” and we will respond within 30 days. We may need to verify your identity first. If you are not satisfied with our response, you may complain to your local data-protection authority — in India, the Data Protection Board of India.

13. Children’s privacy

This website is intended for businesses and working professionals and is not directed at children. We do not knowingly collect personal information from anyone under 18. If you believe a child has provided us information, contact us and we will delete it promptly.

14. Changes to this policy

We may update this policy as our services, tooling or legal obligations change. The revision date at the top always reflects the current version, and material changes will be highlighted on this page. Continuing to use the site after an update means you accept the revised policy.

15. Contact & grievance officer

For any question, request or complaint about privacy — including matters escalated to our Grievance Officer under India’s Digital Personal Data Protection Act 2023 — write to:

• Email — [email protected]
• Phone — +917011919737
• Post — Grievance Officer, Aromos Digital Media Pvt Ltd (ADM Technology), J-54, near Akshardham Metro, New Delhi 110092, India

You can also reach us through our contact page. Related documents: Terms of Service and Security.